With an increasing diversity of projects in a growing IT organization comprised of various groups, the management team was concerned with staying “on top” of key projects with broad business impact, large budgetary commitments, and dependencies on other projects or business events. A key driver was to ensure this was collaborative rather than oppressive.
A weekly meeting (called “Project Review”) was created where project managers would present status to the CIO and his management team. The meeting was chaired by the PMO, who also supplied some simple project metrics. Project managers would supply a two-page document summarizing what we called the “6 Ds”: Dates, Doers, Dollars, Deliverables, Dangers, Dependencies.
A Project Review was created to ensure the success of a project. Committee members were supportive, and presenters were open about issues and risks.
- 98% of projects were delivered on-time and on-budget.
- Issues were surfaced quickly and mitigated through the inclusion of IT department heads on the Committee.
- Project Managers learned to structure their projects and project reporting around the needs of the Project Review Committee.
- Project discipline was achieved without the traditional PMO bureaucratic overhead.